April 27, 2018


MEMORANDUM


TO: The Executive Committee of the Board of Visitors:


Frank M. Conner III, Chair

James B. Murray Jr., Vice Chair

L. D. Britt, M.D.

Whittington W. Clement

Barbara J. Fried

John A. Griffin

Babur B. Lateef, M.D.

John G. Macfarlane III, Advisor


and


The Remaining Members of the Board:


Robert M. Blue Tammy S. Murphy

Mark T. Bowles James V. Reyes

Elizabeth M. Cranwell Jeffrey C. Walker

Thomas A. DePasquale Bryanna F. Miller

Robert D. Hardie Margaret F. Riley

Maurice A. Jones

FROM: Susan G. Harris


SUBJECT: Minutes of the Executive Committee Meeting on April 27, 2018


The Executive Committee of the Board of Visitors of the University of Virginia met, in Open Session, at 1:30 p.m. on Friday, April 27, 2018, in the Board Room of the Rotunda. Frank M. Conner III, Chair, presided.


Present: James B. Murray Jr., Whittington W. Clement, Barbara J. Fried, John A. Griffin, Babur B. Lateef, M.D., and John G. Macfarlane III


Absent: L. D. Britt, M.D.


Elizabeth M. Cranwell, Thomas A. DePasquale, Bryanna F. Miller. Brendan T. Nigro, and Margaret F. Riley were also present.


Present as well were Teresa A. Sullivan, Richard P. Shannon, M.D., Melody S. Bianchetto, Jonathan D. Bowen, Anthony de Bruyn, Susan G. Harris, Archie L. Holmes, David W. Martel, Debra D. Rinker, Roscoe C. Roberts, Colette Sheehy, Kelley D. Stuck, and Farnaz F. Thompson. Patrick D. Hogan and Donna P. Henry participated by telephone.


Mr. Conner opened the meeting.


Action Item: Pavilion V Lease Renewal


On motion, the committee approved the following resolution:


LEASE EXTENSION FOR PAVILION V, WEST LAWN

RESOLVED, the lease for Pavilion V, West Lawn, held by Vice President and Chief Student Affairs Officer Patricia M. Lampkin, is extended for a period of two years, beginning on August 1, 2018 and ending on July 31, 2020.


Strategic Investment Fund Report


Ms. Sullivan reported on the actions of the Strategic Investment Fund (SIF) administrative committee since the March meeting of the Board of Visitors. At the March meeting, the Board approved in principle several allocations from the SIF for proposals from the Deans Working Group (DWG), delegating the details to the administrative committee. The four components of the DWG proposal are set forth below, with the outcome noted.


  1. Professorship matching funds: Ms. Sullivan said the SIF administrative committee agreed to provide the requested $20 million for 1-to-1 matching funds for qualifying gifts for professorships, and therefore the $75 million Bicentennial Professors Fund will be expanded by a separately managed $20 million with oversight provided by the provost.


  1. Scholarships: because President Sullivan had already committed $2 million for undergraduate scholarships from other funds, the SIF administrative committee agreed to fund $3 million of the $5 million requested by the DWG for scholarships.


  1. Bridging Project: the SIF administrative committee agreed to provide $1.5 million for the proposed $5.0 million Bridging Project and to revisit the proposal in a year for possible additional funding.


  1. Campus Climate Survey: the proposal for $80,000 for a Campus Climate Survey will be funded by the president’s discretionary funds; its budget has been reduced to $64,000.


Action Item: New Degree Program: Master of Public Safety in the School of Continuing and Professional Studies


Ms. Sullivan said this program will help public safety professionals navigate the complex landscape of law, public policy, resource management, data collection analysis, and community needs and expectations, and will give those individuals the skills to adapt to emerging technologies.


On motion, the committee approved the following resolution:


NEW DEGREE PROGRAM: MASTER OF PUBLIC SAFETY IN THE SCHOOL OF CONTINUING AND PROFESSIONAL STUDIES


RESOLVED, subject to approval by the State Council of Higher Education for Virginia, the Master of Public Safety is established in the School of Continuing and Professional Studies.


RESOLVED FURTHER, a tuition and fee rate of $38,250 for in-state and out-of-state students in the Master of Public Safety is approved.


Action Item: 2018-2019 University of Virginia’s College at Wise Tuition and Fees


Ms. Bianchetto said the tuition and fees proposal was based on a budget developed without the benefit of a final state budget. For its budget, the College at Wise used the more conservative Senate budget. While the College at Wise budget includes funding for increased utility costs, increased marketing efforts, and additional faculty, it also requires holding a number of vacant positions open, suspending a faculty enhancement program, and reducing budgets for adjunct faculty, travel, and professional development. If a more generous state budget is passed, the College at Wise will be able to avoid some of the budget cuts and will be able to make key IT enhancements. The proposal calls for a 3% tuition increase for in-state and out-of-state students and a mandatory fee increase of 3% for in-state students and 2.9% for out-of-state students. The College at Wise continues to focus on affordability and anticipates that next year’s average grant award will increase by more than 10%.


On motion, the committee approved the following resolution:



Action Item: 2018-2019 Student Housing Rates for the University of Virginia’s College at Wise


Ms. Sheehy said the College at Wise was able to maintain its current housing rates by extending the financing for its dormitories.


On motion, the committee approved the following resolution:



Action Item: Addition to the 2017 Multi-Year Capital Program: University Hall, Onesty Hall, the Cage, and Sports Medicine Decantation and Demolition


Ms. Sheehy reviewed the scope, budget, and funding. To proceed with the asbestos abatement planned for this summer and to relocate the functions impacted by the proposed demolitions by August 1, the site and utility work must proceed prior to the consideration of the 2018 Capital Plan by the Board of Visitors in June.


On motion, the committee approved the following resolution:


ADDITION TO THE CAPITAL PROGRAM: UNIVERSITY HALL, ONESTY HALL, THE CAGE, AND SPORTS MEDICINE DECANTATION AND DEMOLITION


WHEREAS, the University recommends the demolition of University Hall (Facility #5576) and several supporting structures including Onesty Hall (Facility #5592), the Cage (Facility #5593), and Sports Medicine (Facility #5578) and the relocation of functions currently housed in these facilities to temporary structures; and


WHEREAS, the financing plan calls for the estimated project cost of $12.0 million to $14.0 million to be paid by debt proceeds; and


WHEREAS, pursuant to the Management Agreement, dated November 15, 2005, by and between the Commonwealth of Virginia and The Rector and Visitors of the University of Virginia, the Board of Visitors is authorized to approve the demolition of buildings;


RESOLVED, the Board of Visitors approves the addition of the University Hall, Onesty Hall, the Cage, and Sports Medicine Decantation and Demolition project to the University’s Capital Program at an estimated total project cost of $12.0 million to $14.0 million; and


RESOLVED FURTHER, the Board of Visitors approves the demolition of University Hall (Facility #5576), Onesty Hall (Facility #5592), the Cage (Facility #5593), and Sports Medicine (Facility #5578) pending approval of the demolition by the Art and Architectural Review Board and the Department of Historic Resources and in compliance with such general laws as may be applicable; and


RESOLVED FURTHER, the Executive Vice President and Chief Operating Officer is authorized, on behalf of the University, to approve and execute such documents and to take such other actions as deemed necessary and appropriate in connection with the demolition of the buildings; and


RESOLVED FURTHER, all prior acts performed by the Executive Vice President and Chief Operating Officer, and other officers and agents of the University, in connection with this demolition, are in all respects approved, ratified, and confirmed.


Closed Session


At 2:05 p.m., the committee went into closed session upon the following motion, which was duly seconded and approved:


“I move that the Board of Visitors go into closed session to:



At 3:00 p.m., the committee concluded the closed session and approved the following motion by roll call vote.


Voting in the affirmative:


Frank M. Conner III John A. Griffin

James B. Murray Jr. Babur B. Lateef, M.D.

Whittington W. Clement John G. Macfarlane III

Barbara J. Fried


Motion:


“I move that we vote on and record our certification that, to the best of each member’s knowledge, only public business matters lawfully exempted from open meeting requirements and which were identified in the motion authorizing the closed session, were heard, discussed or considered in closed session.”


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The chair adjourned the meeting at 3:00 p.m.


SGH:wtl

These minutes have been posted to the University of Virginia Board of Visitors website. http://www.virginia.edu/bov/executivecommitteeminutes.html